Student Centers Board of Directors Meeting                                                                                  

February 20, 2012     6:00 PM  

Walnut Room, Talley Student Center

 

Jonathon Smith, President, called the meeting to order at 6:02pm and reviewed the agenda for the evening.

Emily Ericksen, Secretary, called the roll.

Present: J. Smith, E. Ericksen, K. Rollinson, K. Harris, K. Green, S. Price, D. Cunningham, S. Gaskins, J. Kunnapillil, E. Scott, C. Cohn, M. Clayton, A. Hartill, K. Strickland, L. Skully, N. Ralston, A. Miller, M. Giancola, P. Megginson, S. Melton.

Absent: M. Barnhill, B. Bryson, C. Wade, F. Fulford, A. Howard, T. Hogan, J. Woodard, S. Fair.

Kelly Harris moved to approve the minutes of the February 6, 2012 meeting as read. The motion passed unanimously.

Reports of Officers

Parker Megginson; Treasurer- None

Emily Ericksen; Secretary- None.

Matt Barnhill; Vice-President- None (absent).

Jonathon Smith; President- Reminded committees to meet regularly.   The end of the semester is approaching quickly.

Unfinished Business/ Updates

Books opened for student body elections today, February 20, 2012, and will close the 27th of this month at 5 pm. Jonathon informed the members of the qualifications for running for the position of SCBOD President, which include an overall 2.5 GPA and a semester of membership on the board prior to the election. He also informed members that there are four at-large positions available for next year which will be voted on by the student body in March.

New Business

UAB President candidates for 2012-2013 stood before the board to introduce themselves and inform the board of their qualifications to run for UAB president. Kelly Harris, the current UAB president, went first. The board found that Kelly was qualified for candidacy and was approved. Following, Lauren Collier introduced herself to the board and informed the board of her qualifications, including her service as the chair of the Black Students Board under the governance of UAB. The board found that Laura was qualified for candidacy and was approved.

Jonathon then provided the proposed amendments to the preamble & Article I of the Student Centers Constitution and explained that the board’s approval to amend the constitution will send the amendments to the Election’s Commission to be put on the ballot for a student vote. Proposals for amendments to the Student Centers Constitution must be approved by a 2/3 majority vote of the Student Centers Board of Directors.  Upon our approval of the amendments, the Student Body will vote on their final approval during the general election in March.

Jonathon stated that the amendments are necessary considering the realignment of student centers administration and programs.   He moved the approval of each of the following amendments which were in turn seconded and passed unanimously. (See the amendments in context on pages 5 –9 of this document)

Proposed Amendment to the Preamble of the NCSU Student Centers Constitution

  1. The mission of the Student Centers Board of Directors is to advise and direct the Associate Vice Chancellors Vice Provost of the Office for Institutional Equity & Diversity (OIED), the Vice Provosts of the Division of Academic & Student Affairs (DASA), and the Student Centers Operations Director regarding the programs and operation of the Student Centers.

 

 

Proposed Amendments to Article I, Section 3, of the NCSU Student Centers Constitution

  1. Two (2) student representatives, elected by and from the Campus Arts Council; Four (4) student representatives, elected by and from the ARTS NC State visual and performing arts programs.
    1. This adds two more representatives from ARTS NC State to the Board of Directors.  This also changes the selection process by which these representatives are elected.
  2. Removal of the Student Body Treasurer, ex officio position on the BOD
  3. Due to the realignment of administrative positions at the University, we need to update and add to our official advisor list in the constitution.
    1. Remove “The Associate Vice Chancellor of Student Affairs who serves as Union Director, ex-officio, non-voting.”
  1.                                                     i.     This position no longer exists
  2.                                                     i.     Realignment creates a position with oversight of Evelyn Reiman’s former departments.  Mike Giancola will serve in this position.
  3.                                                     i.     Alex Miller serves in this position.
  4.                                                     i.     Dr. Joanne Woodard serves in this new position.
    1. Add “The Associate Vice Provost of the Division of Academic & Student Affairs (DASA) for Student Development, Health and Wellness, ex-officio, non-voting”
    1. Remove “The Associate Vice Chancellor of Student Affairs with oversight of arts programs, ex-officio, non-voting.” And replace with  “The Vice Provost of the Division of Academic & Student Affairs (DASA) for ARTS NC State, ex-officio, non-voting”
    1. Add “The Vice Provost of the Office for Institutional Equity & Diversity (OIED), ex-officio, non-voting.”

Jonathon then moved for the approval of the changes within the overall constitution referencing the newly amended sections of the constitution. The motion was seconded and passed unanimously.

Total, there were nine amendments approved to the Student Centers Board of Director’s constitution.

Reports of Standing Committees

Programming Committee: Caitlin Cohn, Chair- Bulletin board in Talley was updated and will be finished within the week. Once again, she discussed the interest in developing an award, either with a certificate or a plaque, for leaders and advisors providing exemplary service to their organizations.

Facilities Committee: Kevin Rollinson, Chair- Funds that remain within the committee may be used to provide lights in Witherspoon Student Center. The committee will determine the specifics of the funding and will then bring it to the board for a vote.

Budget Committee: Parker Megginson, Chair- Ronald McDonald house service dinner will be April 20th.

Reports of Advisors

Introduction of special guest: Dr. Dan Adams, Vice- Provost of Campus Enterprises and building committee chairman of the Talley Renovation Project.

Alex Miller reported that there was an event at the old Chancellor’s residence for the new Gregg Museum.  He also reported that University Theater just finished with the production of Rent¸ an event he highly praised as the most popular production done by the university.

Mike Giancola reminded board members that “Leadershape” applications were due by March 30th through CSLEPS.  The only requirement is that the students must be returning back to school next fall semester. He also recognized those board members who had been a part of the program previously.

UAB Red and White Ball will be on March 17th. It is being hosted by the Wine to Water group who aims to provide clean water to those who need it. Campus Movie Fest premier will be this week.

Following, board members were given an opportunity to inform board members of upcoming events specific to their organizations.

Our next meeting is scheduled for March 12, 2012 at 6:00 pm in the Talley Student Center Walnut Room.  At that meeting, we will consider amendments to Article II in the Student Centers Constitution.  This section refers to the governance of the Union Activities Board.

Kevin Rollinson moved to adjourn, the motion was seconded, and the motion passed.  The meeting adjourned at 6:58 pm.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                    Union and University Student Center Constitution

 

The North Carolina State University Union is an organization comprised of fee-paying students, as well as faculty and staff. These fees provide its members with the right to participate in the Union Activities and to use the facilities of the University Student Center and its annexes, which are maintained for their benefit.

 

The Union Activities Board develops and carries out social and cultural programs for the benefit of the members, utilizing, but not confined to, the University Student Center facilities. The Student Centers Board of Directors represents the fee-paying students, as well as faculty, staff, and special members, to ensure that both the facilities and the social and cultural programs are operated in their best interest.  The mission of the Student Centers Board of Directors is to advise and direct the Associate Vice Chancellors Vice Provost of the Office for Institutional Equity & Diversity (OIED), the Vice Provosts of the Division of Academic & Student Affairs (DASA), and the Student Centers Operations Director regarding the programs and operation of the Student Centers.

 

 

Article I UNION GOVERNANCE

 

 


SECTION ONE – Union Membership. The regular membership of the Union is composed of fee-paying students, as well as faculty and staff. Special memberships may be granted by the Student Centers Board of Directors as provided for in the Union Statutes.

The Student Centers Board of Directors

SECTION TWO – Student Centers Board of Directors. The power of general oversight of the Union shall be vested in the Student Centers Board of Directors.

SECTION THREE – Student Centers Board of Directors Composition. The Student Centers Board of Directors shall be comprised of:

  1. The Student Centers President, non-voting except in the event of a tie;
  2. The Student Centers Vice President;
  3. The Student Centers Treasurer;
  4. The Student Centers Secretary;
  5. The Union Activities Board President, ex-officio
  6. One member of the Union Activities Board, elected by the Union Activities Board;
  7. Two (2) student representatives, elected by and from the Campus Arts Council; Four (4) student representatives, elected by and from the ARTS NC State visual and performing arts programs.
  8. The Student Body Treasurer, ex-officio;
  9. Four (4) fee paying students, elected at large;
  10. One (1) faculty representative appointed by the Chair of the Faculty;
  11. Student representatives shall be appointed from organizations housed within the student centers by their respective organizations, not to include the Union Activities Board or Campus Arts Council ARTS NC State;

1) Organizations represented in the prior year shall continue to have a seat and new organizations may petition the board for a seat.

2) If an organization fails to provide representation for three consecutive board meetings or no longer exists within the student centers, the board may vote to revoke the right of that organization to have a representative on the board;

a. The secretary of the board of directors shall notify an organization after its second consecutive absence.

b. Three-fourths of the board members present at a meeting must agree for any action regarding changes in representation to be taken.

1)      If a seat is disbanded by two-thirds of board members present, the organization may petition the board for representation once per academic year.

  1. K.     The Associate Vice Chancellor of Student Affairs who serves as Union Director, ex-officio, non-voting.

 

  1. K.     The Vice Provost of the Division of Academic & Student Affairs (DASA) for ARTS NC State, ex-officio, non-voting
  2. L.      The Vice Provost of the Office for Institutional Equity     & Diversity (OIED), ex-officio, non-voting.
  3. M.     The Associate Vice Chancellor of Student Affairs with oversight of arts programs, ex-officio, non-voting.
  4. M.     The Associate Vice Provost of the Division of Academic & Student Affairs (DASA) for Student Development, Health and Wellness, ex-officio, non-voting
  5. Student Centers Operations Director, ex-officio, non-voting

SECTION FOUR – Student Centers Board of Directors Membership. All student members of the Student Centers Board of Directors must be currently enrolled fee-paying students in good standing with the University academically and disciplinarily. In the selection of the membership of the Student Centers Board of Directors, every effort should be made to balance the diversity of all the student members of the Board.

SECTION FIVE – Student Centers Board of Directors Terms. The term of each member of the Student Centers Board of Directors shall be one (1) year, beginning in the last regularly scheduled meeting of the spring semester. The term of ex-officio members shall not be distinct from the term of their main office.

 

SECTION SIX – Student Centers Board of Directors Vacancies. Vacancies created by the resignation or removal of a duly selected non-ex-officio Board member shall be filled by a replacement member selected by the same method as the original member, unless another method is specified in this constitution. This replacement member shall serve the duration of the unexpired term. Replacement of at-large student members shall be appointed by the Student Centers President, subject to confirmation of the Student Centers Board of Directors.

SECTION SEVEN – Student Centers Board of Directors Operations. All meetings of the Student Centers Board of Directors shall be operated under a parliamentary authority as enacted in the Union Statutes. A quorum of a majority of the voting members presently appointed or elected shall be required to transact business. At no point shall quorum be determined to be less than eight (8) members.

SECTION EIGHT – Student Centers Board of Directors Annual Duties. Each term, the Student Centers Board of Directors shall:

  1. review the priorities for funding and management of the facilities and services that comprise the Students Centers to best meet the needs of the campus community;
  2. provide input to the students who lead the Union Activities Board and the Campus Arts Council as to  the needs and interests for programs amongst the student body;
  3. encourage prompt and proper communication amongst all users of the University Student Centers;
  4. provide an annual report on the activities of the board for inclusion in the Student Center Annual report;
  5. The Student Centers Board of Directors Budget Committee review and recommend changes as needed to the annual Union Activities Board Programming Budget;
  6. approve the University Student Center operational budget for recommendation to the University Administration;
  7. evaluate programming within the Union and recommend changes to the Union programming bodies.

SECTION NINE – Student Center Board of Directors Additional Powers. The Student Center Board of Directors shall be empowered to:

  1. recommend to the University Administration policies under which the University Student Center building may operate for approval by the University Administration;
  2. enact by a two-thirds majority vote the Union Statutes;
  3. award special membership as provide by the Union Statutes;
  4. receive and administer gifts to the Union and to the University Student Centers;
  5. review the performance of Student Centers Officers, , and Student Centers Board of Directors Members, and shall, in cases of malfeasance, misfeasance, or nonfeasance of duty, remove such persons from the position they hold with the Union by two-thirds majority vote; and
  6. evaluate the performance of the University Student Center personnel for report to the University Administration.

G.    set a procedure in the Union Statutes regarding   major financial transactions concerning the Student Centers.

SECTION TEN – Student Centers Board of Directors Meetings. The Student Centers Board of Directors shall establish its own meeting times, but shall have a monthly regular meeting during the academic year. Special meetings may be called by the Student Centers President or by any four members of the board.

 

SECTION ELEVEN – Student Centers Board of Directors Committees. The concerns of the Student Centers Board of Directors shall be investigated and the policies of the Board shall be formulated by the Student Centers Board of Directors Standing Committees.  The specific area of concern and the specific duties of each Standing Committee shall be as chartered in the Union Statutes. Membership on the Board of Directors Standing Committee shall be limited to members of the Student Centers Board of Directors.

SECTION TWELVE – Monthly Administrative Reports. The units within the Student Centers shall report to the Student Centers Board of Directors at each regular meeting of the Student Centers Board of Directors.  They shall inform the Student Centers Board of Directors as to the activities, functions, and financial status of their independent units.  This report is to ensure that the Student Centers Board of Directors is fully aware of the current status of the Student Centers and their programming.

SECTION THIRTEEN- Annual Administrative Reports. Early in the fall semester, the units and directorates within the Student Centers shall present a comprehensive annual report to the Student Centers Board of Directors, as defined in the Union Statutes.

The Student Centers Officers

 

SECTION FOURTEEN – Governing Committee. The Student Centers Officers, along with the Union Personnel, shall be responsible for the execution of the policies and programs of the Union. The Officers shall be responsible to the Student Centers Board of Directors.

SECTION FIFTEEN – General Qualifications. Each Student Centers Officer shall at the time of their selection be a student in good standing, regularly enrolled in the University, and a fee-paying member of the Union.  Furthermore, the Student Centers Officers must remain enrolled in the University, remain students in good standing, and remain fee-paying members of the Union for their entire term in office. No Student Centers Officer may be the President of any organization with representation on the Student Centers Board of Directors per Section Three Part K J. Further requirements for Student Centers Officers shall be listed in the Union Statutes.

SECTION SIXTEEN – Presidential Election. The Student Centers President shall be elected for a one-year term by a majority of those voting in the Student Body Elections. Unless waived by the Student Centers Board of Directors, the President shall have served at least six (6) months as member of the Student Centers Board of Directors.

SECTION SEVENTEEN – Officer Elections. At the start of the Student Centers Board of Directors term and whenever the offices may be vacant, each of the Student Centers Officers, except the President, shall be elected by and from the student membership of the board. The term of the Student Centers Officers shall be one year, beginning and ending at the last Student Centers Board of Directors meeting of the spring semester. Upon election, the officer shall surrender the seat they previously held on the Student Centers Board of Directors; accordingly, ex-officio members shall be ineligible to hold Student Centers Office.

SECTION EIGHTEEN – Student Centers President. The Student Centers President shall:

  1. call and preside at meetings of the Student Centers Board of Directors;
  2. set the agenda for the Student Centers Board of Directors meetings, with input from the  other officers and staff advisors;
  3. represent the Union and the Student Centers Board of Directors in formal matters to other bodies;
  4. investigate complaints or charges against the Union and recommend corrective actions, if needed, to the Board of Directors; and
  5. appoint the chairs and members of the Student Centers Board of Directors committees, except as provided otherwise in the Union Statutes.

SECTION NINETEEN – Student Centers Vice President. The Student Centers Vice President shall:

  1. exercise the powers of the Student Centers President if he/she is prevented from exercising his/her powers;
  2. serve as a liaison between the Union and the campus community;
  3. coordinate relations with the regional ACU-I; and
  4. assist the Student Centers President in the performance of his/her duties.

Should the Student Centers President be a member of any organization with a representative on the Board of Directors per Section Three Part K J, the Student Centers Vice President may not also be a member of that organization.

SECTION TWENTY – Student Centers Secretary. The Student Centers Secretary shall:

  1. prepare minutes of all meetings of the Student Centers Board of Directors;
  2. be responsible for the safekeeping of all records of the Union;
  3. be responsible for the timely announcement of all meetings of the Student Centers Board of Directors; and
  4. compile the end of year report evaluating the events and programs of the Union regarding the current term.

SECTION TWENTY-ONE – Student Centers Treasurer. The Student Centers Treasurer shall:

  1. be the chief financial officer of the Union;
  2. submit reports to the Student Centers Board of Directors {regarding the status of the Union unit budgets};
  3. prepare the initial draft of the annual Student Centers Board of Directors Budget; and
  4. serve as a liaison to other organizations on matters of Union finances.
  5. E.      serve as a liaison to the Student Centers financial director

SECTION TWENTY-TWO – Line of Succession. If the Student Centers President is removed or leaves office for any reason the Student Centers Vice President shall serve the remainder of his/her term as President. If for some reason, the office of Vice President is vacant, then the Student Centers Secretary shall succeed to the Student Centers Presidency. If for some reason both the offices of Vice President and Secretary are vacant, then the Student Centers Treasurer shall succeed to the Student Centers Presidency.

SECTION TWENTY-THREEOfficer Remuneration. The Student Centers President shall be paid a stipend or salary not less than the lowest paid popularly elected Student Body Official.  No change in compensation rates shall go into effect until an election intervenes.

The Union Personnel

SECTION TWENTY-FOUR – Appointment of Senior Union Administrators. The senior Union administrators are employed by and responsible to the University Administration. The Student Centers Board of Directors will advise the University Administration on the appointment of any such administrator.

SECTION TWENTY-FIVE – Employment of Union Personnel. The senior Union administrators recommend the employment of all staff to the University Administration. In so doing, the Director consults with the Student Centers Board of Directors on the matter of personnel needs.