Leave Certification Process


Attention all leave-earning employees and supervisors:

Leave earning employees need to certify their 2018 leave balances. Please see below for a timeline.

Here is what needs to occur before certification (Now through January 7, 2019)

  • Employees should review calendars and submit any outstanding leave requests from January 1 to December 31 for 2018 by January 7, 2019.
  • Supervisors need to review/approve any pending leave requests for 2018 by their direct reports by January 14, 2019.
  • If the employee has a pending leave request, the certification cannot be processed. The balance will not reflect the correct leave amount until after the next Absence Management update
  • The Certification process is two-steps.
    • Employees must submit their certification request starting 1/9/19
    • Supervisors must approve the request by 1/31/19

End of Year Balances

  • SHRA employees cannot carry over a negative balance at year end.
    • All negative balances must be resolved. If no leave is available the employee’s absences must be changed to LWOP.
  • EHRA employee’s may carry a negative balance of no more than 160 hours (20 days) based on FTE.
  • The 2018 year end rollovers will be done on January 8th, 2019.
    • Note: December 31, 2018 is part of the University Holiday winter/break requiring employees to use annual/comp or bonus if not scheduled to work.

Videos to Assist with the Certification Process
Non-Exempt Employees

Exempt Employees


Questions can be directed to Adrienne Ellis at adellis@ncsu.edu or 919-515-6352.